Committee meeting 29th June 2015
GUNNISLAKE AMATEUR DRAMATICS
Notes of Committee Meeting held at 1900 on Monday 29 June 2015 at the Tavistock (and first at Bank House)
Present: Frank Goodman (Chair), Phil Green (Vice Chair), Jean Day (Treasurer), Lesley Smith (Secretary), April Gunn, Kayleigh Agar, Jackie Coombs, Sue Goodman, Carol Banks, Colin Cocking, Helen Day Cocking, Sally Hopkins, Ross Hanley
Apologies: Michele Berrie
1.Demonstration of new GLAD Lights:
The meeting started at Bank House, where Frank gave a quick demo of the lights bought and how they worked. All agreed that they were simple, flexible, effective and not too bulky for storage purposes.
2. Approval of Minutes of meeting of 18th May 2015:
These were approved.
Helen – please publish previous notes on the website adjusted as you see fit.
3.Matters arising from 18th May meeting:
a.Lights now purchased – see 1. Above
b.GLAD Handbook – Frank has now nearly finished in a simple format.
4.The Vampire
Frank had sent the latest version to the Committee as an attachment, most of whom had read it. It now runs at just over 1 hour. Whilst still open to adjustment, Frank wishes to retain the premise that the disco goers never realise the vampires are real and that the vampires think the disco goers are. Michele (as Director) will be invited to tweak it on her return. The Chairman (and author) asked the Committee if they felt it was a goer and whether they wanted to go ahead. All felt it was and were keen to do an initial non-panto/variety performance in the Buccaneer venue.
After Michele’s return on 4th July, a date for the auditions will be set, provisionally agreed on the week commencing Monday 20th July. It was agreed to approach Gill to see if the auditions could be held in the Buccaneer “theatre” space.
5.Membership
There was some debate on the methods of payment. Pay pal was rejected on balance as being too complex for an organisation of the size of GLAD. Sally asked how the mechanics of getting in the money worked. It had generally been done at the AGM, and could be done at the Committee meetings and/or at the auditions. Generally people paid cash or cheques. Sally would create an electronic form to send out and would include the bank details to enable people to pay straight to the GLAD bank account. It would be necessary for them to inform her that they had done so, to enable her to keep track of who had paid. Sally also asked for confirmation of the current rates. (£7 for one person, £10 for families, no increase this year). Frank explained that a lot of people had joined in November specifically to participate in the Wizard and he felt it was unfair to start calling for membership fees again in May. However, once Sally had organised the forms, the membership year would start from then. She also asked about membership numbers, which could then be utilised to hold periodic raffles, which could act as an encouragement to join. She would look into this, as it would not be complex to allocate each member a personal number. The Chair reiterated that you had to be a member in order to participate in GLAD productions.
6.GLAD at the Gunnislake Festival:
It was confirmed that this would be the “Open Turn Night” at the Rising Sun on Tuesday 28th July. Details had been posted on the GLAD FB site and Frank had enough items volunteered to last for about an hour. (Currently estimated at Sideboard, Ian Pethers, Michele, Hilary, Frank & Sue, Phil, Mike C & Colin). Phil and Frank would act as MCs. It was agreed not to perform on the stage outside owing to sound and weather issues. There would be a bucket collection to be split between Nepal and the Festival Funds.
7.February show
The Chairman asked for a decision between
A musical (off the shelf)
Panto (in-house)
Variety
After some discussion there seemed to be a preference for option c, but without replicating The Royal Variety Performance. Jackie already had a list of ideas which could be developed and all agreed that the inclusion of children for at least two of the acts was desirable. Helen suggested some sort of theme or framework. All ideas for turns welcome and to be submitted to Jackie and/or Frank. It was agreed that big musical ensemble numbers, which had proved so popular and successful in the previous variety performance, were a mainstay. However, the idea of individuals coming up with their own act and rehearsing it in isolation had been less popular than a whole cast performance routine, drawn up to a timetable.
8.Social Media
Helen was still in the process of obtaining a handover from Mike C. It was agreed to disregard the various fake membership queries which cropped up. Helen proposed that the closed GLAD group be for members only, which would help discourage this. If people were not paid up members, they would be taken off, which might act as an incentive to pay!
Helen has full control of the website and has been looking at it with a view to changing it slightly.
9.AOB
i.Frank produced a letter from Cornwall Drama Society, which was an attempt to get to know their member societies. They were holding regionalised meetings of nominated Am Dram groups. The one relating to us was to be held at Burraton Community Centre, Grenfell Avenue, Saltash, PL12 4 JB (Post Meeting Note: Address & location confirmed) on Wednesday 29 July at 7.30pm. An initial response indicated that Frank, Phil, Lesley, Kayleigh, April and Sue would be happy to attend. Frank would respond on our behalf. Whilst the CDS’s main thrust was towards courses and costume hire, there were benefits in our membership, which we had not really capitalised on.
ii.Lesley noted that she had still not received a bill/invoice from the Performing Rights Society for the music in the Wizard, but that it had taken about 6 months last year, so was not going to chase it.
iii.Ross said that he and Annie would be happy to host a BBQ in their garden for GLAD members in the summer. The Committee thanked him for the kind offer. Post meeting Note;
Ross has posted on the GLAD FB Site: Date is Sunday 23 August at 1200 at Trewartha, Kingswood Road, Gunnislake. Please let him know if attending.
10.Date of Next Meeting:
Monday 03 August 2015 at 1930 in the Tavistock.
