Minutes of meeting  - Monday 3 August 2015 At The Tavistock Arms
Present: Frank Goodman (Chair), Phil Green (Vice Chair), Jean Day (Treasurer), April Gunn, Jackie Coombs, Sue Goodman, Colin Cocking, Helen Day Cocking, Sally Hopkins, Michele Berrie, Ross Hanley
Apologies: Kayleigh Agar, Carol Banks, Lesley Smith.
Approval of minutes of Committee Meeting of 29th June 2015 These were approved with no amendments – (Helen: please place on website.)
Matters arising from Committee Meeting of 29th June 2015 - Website. New website is ready to go. There will be a new domain name (Helen: Please communicate when ready.) - Cornwall Drama Association. Members of GLAD went to the not very well attended CDA regional meeting. Whilst it was good to know that the Association was out there for help and guidance it was felt that such help would be limited due to the voluntary nature of the organisation and its focus around Truro. It was agreed to circulate their newsletter more widely and to keep an eye out for useful workshop events. Frank would also investigate West Devon options. (Action: Frank)
GLAD at the Gunnislake Festival Review A successful event that raised over £66 pounds for charity. Well attended and well received. It seemed to be the best ‘fit’ for GLAD in the Gunnislake Festival. The committee felt they should consider a similar event for next year’s festival – possibly in the Buccaneer space. The Saturday parade, whilst well put together and useful in promoting GLAD, was not well attended by the townsfolk. The absence of linking events rendering the parade a little isolated. It was felt that the parade’s future should be considered by the Gunnislake Festival Committee with an eye to its relevance to the festival as a whole.
The Vampire - Cast The Vampire casting will be as follows; Igor – Ian Clegg, Captain/Dr. Evan Seward – Mike Choroszewski, Count Dracula – Ted Baker, Mercy Holmwood , Sally Hopkins, Conan Van Helston, Phil Green, Lucy Westenra – Helen Day-Cocking, Mina Murray – Leone Harding, Johnnie Harker – Ross Hanley, Renfield/Billy Salter – Colin Cocking, Akeldama, Sue Goodman, Narkissa, April Gunn, Thana, Lesley Smith, DJ – Richard Baker. - Publicity: It was agreed to follow the usual publicity path for the show with the following exceptions; There would be no DVD made; The tickets would be produced as cheaply as possible (either in house or via a web site firm – whichever cheaper. Action: Colin please proved Sue with site link for German company); The programme would be a single sheet of A5. Ticket prices would be £5 (£3 for children 16 or under). The number of seats available for each show would be determined once the performance space had been assessed. - Venue Readying – Frank will prepare a rehearsal and performance schedule and present it to Jill at the Buccaneer so it is clear to her when the space would be required. It is envisaged the rehearsals will take place in the Buccaneer on Tuesday and Thursday evenings, starting in September. Phil and Frank will talk to Jill this week to check that our requirements can be met. (Action: Frank & Phil) There will be a production meeting on Thursday 27th August at 7pm in the Buccaneer. There will be a read through of the play with full cast at the Buccaneer on Tuesday 1st September.
Variety Show - Name: The show will be called the GLAD Variety show. - Should there be a Theme?: No. - Audition Date : People should come along to the first rehearsal with the act they would like to do. - Ensemble numbers in show – Jackie will provide detail of the ensemble numbers in the show to give the committee some idea of the shape of the show. (Action: Jackie) - Make up of decision panel: To be confirmed. - Rehearsal Start Date: First week in November - Music: Kate Threlfall has indicated that she will not be able to commit to the number of rehearsals she has in the past. We would need to record her input for rehearsal purposes. - Choose a Director/Assistant Director/Producer: Jackie Coombs to direct, Michele Berrie as Assistant Director, Producer to be offered to Lesley Smith with Jean Day as Assistant Producer.
Membership – We currently have 18 members. Sally will be chasing up previous members. Frank pointed out that all those with a part in the Vampire will need to join.
Xmas do – do we want one? – Yes we do - probably more along the lines of a meal than a show. Phil will ask Bob to reserve the restaurant for 11th December. (Action: Phil)
GLAD Production Manual – Frank issued his draft for members to comment and amend before issuing. It is envisaged that this will help when putting on a show. (Action: All)
AOB – There was none.
Date of Next Meeting – Tuesday 1st September 7pm in the Buccaneer (Prior to Vampire read through)
