Meeting Minutes Tuesday 6th April
Minutes of meeting – Tuesday 5th April 2016
At the Buccaneer
Present: Frank Goodman (Chair), Jackie Coombs, Sue Goodman, Lesley Smith, Ross Hanley, Jean Day, Carol Banks, Michele Berrie, , Colin Cocking, April Gunn, Helen Day-Cocking, Kayleigh Agar, Carol Green
Apologies: Phil Green, Sally Hopkins,
1. Approval of minutes of Committee Meeting of 8th March 2016. These were approved. (Helen, please place on website)
2. Matters arising: None.
3. GLAD Event – Workshop/Trapped Reading
The Public Hall has been booked for this on Sunday 24th April. Ross to ask John Wakem to open Hall at 1000. Workshop to start at 1030. Sue advised that she had sufficient numbers, and that it would be active, rather than listening to a lecture. Break for lunch at 1300 (bring your own, or go home, and/or bring something extra to share.) Sue would bring the GLAD tea and coffee and we can use cups/plates in the kitchen. Members agreed that bringing something extra for a shared lunch would be a good option. Restarting at 1345/1400 for unrehearsed reading of Trapped. We had to vacate the hall by 1600. Frank asked all committee members attending to bring their own printed out scripts. He had slightly amended it and would email the latest update to all. Please bring print-outs of this latest version. Frank would bring 2 spare copies for any new committee members. He will also email the latest version to other attendees. Helen will post it on the website (Frank to send to her as PDF).
4. AGM
Church hall booked for evening of Thursday 21st April 2016. Sue had produced posters advertising the event which were being put up round the village. She had sent to committee members. There was some discussion on the actual running of the meeting. Agreed to have membership forms available and try to get people to renew their membership at the event. Other papers required: Attendance sheet & Agenda (Frank) Last year’s minutes (Lesley) Balance sheet (Jean). Also, copies of constitution and Child protection. (Lesley will get most of these printed at work). Carol G pointed out that technically the current committee resigns at the AGM and is then re-elected. The core officers (Chair, Vice-Chair, Treasurer & Secretary) had to be re-elected, as do the Committee. Others from the floor have to be invited as well, even if the current incumbents are re-standing. Lesley had some detailed notes on running an AGM from previous years which she would send to Frank for discussion/updating.
Kayleigh and April were standing down from the Committee and Frank proposed a formal vote of thanks to them for all their hard work and contributions.
Membership fees were discussed and the committee agreed to a modest uplift - £7 for individuals and £12 for a family. There had been no increase for 2 years and this was felt to still be an affordable sum for members.
5. Trapped
This will take place as part of the Gunnislake Festival in the week leading up to Sat 16th July. The venue would be the Buccaneer Studio. After some discussion on number of performances it was agreed to have evening performances on Thursday 14th July, Friday 15th, and Saturday 16th, with a matinee on the Saturday as well. There would only be room for about 20 in the audience at each performance and if there was enough demand, an extra performance could be held on the Wednesday. (Gill to be consulted over these dates). Ticket price agreed to be a flat £5 to be sold through the Premier Stores, if they are agreeable. As Sue was directing, she had asked Colin to do publicity posters, Frank would do FB and local papers. Costumes: Mainly Victorian/simple. Sue to liaise with Carol about going down to the Wardrobe and seeing what was available, once the cast had been selected. Frank would do a technical reccie and
report to the Committee at the next meeting as to the relative costs/merits of buying some more lights and a mixer desk or hiring from Anthony. Lesley would re-check the licencing requirements, although pretty certain they are covered by the Buccaneer’s own licence (as per the Vampire).
Sue was also liaising with the AONB and staff (Sam Bowes) about the possibility of having an outdoor performance at the mine itself, in which they had expressed an interest. It would be after the Festival, but soon enough for the cast to retain their lines!
Audition date: Date agreed Wednesday 27th April at 1930 in the Buccaneer (if available/OK with Gill).
Sue would talk about rehearsal schedule at the auditions, but was aiming to start them immediately after the 11th May, when she returns from holiday. Rehearsals to be held in the Buccaneer.
6. Finance: The bill from the Performing Rights Society had come in; it was £22.32. Otherwise, no change.
7. AOB:
Lesley raised the GOBS award – usually decided upon (by members) at the film showing, but this had not happened this year. Agreed to do it at the AGM. Lesley would design a form explaining what it was and these would act as voting sheets. They would be on all chairs.
8. Date of Next Meeting – to be decided by the new Committee at the AGM.
