Minutes of meeting - Monday 13th June 2016
GUNNISLAKE AMATEUR DRAMATICS Minutes of meeting –Monday 13th June 2016
At the Buccaneer
Present: Frank Goodman (Chair), Phil Green (Vice Chair) Jackie Coombs, Sue Goodman, Lesley Smith, Ross Hanley, Jean Day, Carol Banks, Michele Berrie, , Colin Cocking, Richard Baker
Apologies: Helen Day-Cocking; Michele Berrie
1. Approval of minutes of Committee Meeting of 17th May 2016. These were approved. (Helen, please place on website)
2. Matters arising: Phil raised the possibility of help with the lighting from Paul Read (Critter!) – Frank will be in discussion with him once he has worked out how it will all operate.
3. Trapped – update
a. Lighting; Frank had bought the lights previously discussed for £185.00, thanks to an extra reduction. He has worked out the optimum assembly and is using 2 mixers. It is all chained together and has been tested. It is aimed to have it in place for the Tuesday 14th rehearsal. Sound will be installed for Thursday, so the cast can get used to both elements in good time. Action: Frank
b. Outdoor performance – the cast had voted to postpone this and there will be no performance on 25th July. It is hoped to do it later in the year. Samantha Barnes (who was the main instigator) is leaving, and no one else has been particularly involved, so it will require some revisiting.
c. Costumes – almost the entire cast have been to see Carol and get their costumes. Dave Williams is due to go before Carol goes away. Carol has some black dye for Phil, so no need to buy.
d. Publicity: Colin has produced a striking poster. Cast members have these on request and Sue will be distributing them shortly, bearing in mind they say that tickets are available from the Premier, and they won’t in fact be there until next week. This week the cast have first option – Sue has the tickets. Frank has worked out the wording (including a glossary!) for the programmes (to be A4 folded to A5) and Colin will do the design.
e. Rehearsals: All the scenes have now been run through and the bare bones of the setting done. It is now a question of constant rehearsal, pulling it all together and learning lines. Jean has kindly agreed to act as prompt once it is off book, and before the performances.
f. Performance: Folding chairs ordered from Ashley Events. What to do with the large banquettes would need addressing.
4. Funding Discussion
The Chair felt that in the absence of anyone with the time, expertise and willingness to undertake this, the office should be parked. Events could be largely self-funding, with constant vigilance in keeping costs down. One of the largest sources of income was advertising from programmes, although this was an onerous task, both selling and chasing up. Lesley said she was happy to approach Dorothy about her County Councillor’s grant and write to Pearce’s about the NISA local grant. There was also the Co-operative, who Mary Taylor could advise about. All these are small, locally based and fairly low in demands. Ross felt that it was important to try and get small amounts in, so we had something for match funding if we needed to apply for a larger grant. There was some discussion about conventional fund raising – raffles, jumble sales, etc, but it was felt that very often it was a case of GLAD members providing the prizes, and then buying the tickets.
Frank raised the possibility of a murder mystery he had written. He would consult with Mark and Bob. Bob was quite keen to put on another one and would advertise, pay a fee and organise. We had made around £160 on the previous one, which was considered a reasonable return on the effort involved. It was agreed to bring the synopsis to the next meeting. Action: Frank/Lesley
5. Membership:
In the absence of the membership secretary, Jean reported that £190 had so far been taken in membership fees. All cast to be reminded at rehearsals if they had not yet paid this year’s subscription.
6. Finance:
Frank asked that any receipts submitted to Jean be clearly attached to a production, so as to give a clearer idea of breakdown of costs for individual shows.
Current balance was £2,357 (including moneys in today) and having deducted the £185 lighting costs, but not chair hire from Ashley Events (£45). Jean had reminded Caroline Lake (St Anne’s Church Hall) about presenting the cheque for hall hire paid to them in February.
7. AOB:
None.
8. Date of Next Meeting – Tuesday 26th July at 1930 at the Buccaneer. It was decided to revert to Monday to avoid having to finish early for the rehearsal and allow for a longer meeting.
