Minutes of meeting Tuesday 17th May 2016
GUNNISLAKE AMATEUR DRAMATICS Minutes of meeting – Tuesday 17th May 2016
At the Buccaneer
Present: Frank Goodman (Chair), Phil Green (Vice Chair) Jackie Coombs, Sue Goodman, Lesley Smith, Ross Hanley, Jean Day, Carol Banks, Michele Berrie, , Colin Cocking, Sally Hopkins
Apologies: Richard Baker & Helen Day-Cocking; Michele Berrie
The Chair welcomed the new Committee to Year 5 of GLAD.
1. Approval of minutes of Committee Meeting of 5th April 2016. These were approved. (Helen, please place on website)
2. Matters arising: None.
3. Committee Posts
The Chair proposed deferring discussion on this until the next full meeting when there would be more time.
4. Trapped
Sue had cast this, informed all and the first read through/rehearsal was to take place after the meeting.
a. Confirmation of Performance Dates. These were confirmed as Wednesday 13 – Saturday 16 July inclusive, evenings performances (no Saturday matinee).
b. Lighting; Frank had costed 2 more lights and a bigger (10 channel) mixer desk at £205. Hiring from Anthony would be around £130. Although the existing mixer (6 channel) could be sold to offset costs, it was felt it would be useful to keep it. The requirement was identified after the Vampire, in which lighting was felt to be a bit patchy. 4 lights would be required for Trapped, and this would answer the need. There was some discussion as to whether to approach Anthony for a quote for something similar but it was felt that the sophisticated nature of his equipment would probably be more expensive and superfluous to our needs. Committee agreed to the purchase. Action: Frank
c. Start time of performances: Agreed/confirmed to be 1930 (7.30 pm)
d. Ticket Prices – confirmed at £6 each with no concessions.
e. Publicity: Colin and Frank are working together on this. A simple one sheet programme similar to the Vampire one was proposed and agreed.
f. Front of House arrangements: Jackie volunteered to do this. Kate Threlfall had asked if we could sell the Parish Archive booklets on Rule & Bant. This was not considered a problem, and they could be displayed on a small table with a separate money box (proceeds to Archive, not GLAD). It was suggested it could be mentioned that they were available during the safety brief.
g. After Show Party: Agreed to replicate the one held after the Vampire- in the studio, bringing our own food, subject to Gill’s agreement. Gill was asked during the meeting and was happy with this.
h. Drakewalls performance update: Samantha Barnes had confirmed on behalf of the AONB/World Heritage people. It would be during the afternoon of Monday 25th July starting at around 1500 (to be confirmed). This could present some problems for cast members in employment. There would be no charge, but collection buckets would be provided by the AONB and proceeds split between World Heritage
and GLAD. There would need to be a survey of the site and the logistics and power supply, scenery, etc requirements worked out.
5. Membership:
Chair was keen to pursue membership fees, especially those who were performing in Trapped. Sally had already put up a reminder on the FB site, e-mailed all members and would start phoning round soon. She had so far collected in some £96 in membership fees and took some money from Committee members during the evening.
6. Finance: Current balance was £2,345 (not including the membership money and £10 that Carol had to give to Jean).
7. AOB:
It was noted that Kate Threlfall would be unable to act as accompanist at the next major production owing to her other musical commitments. Other avenues would have to be explored.
8. Date of Next Meeting – Monday 13th June at 1930 at the Buccaneer. It was decided to revert to Monday to avoid having to finish early for the rehearsal and allow for a longer meeting.
