Meeting Minutes 26th September 2016
Minutes of meeting held on Monday 26th September 2016
At the Buccaneer
Present: Frank Goodman (Chair), Phil Green (Vice Chair), Jackie Coombs, Sue Goodman, Lesley Smith, Carol Banks, Michelle Barrie, Ross Hanley, Jean Day
Apologies: Colin Cocking, Richard Baker, Helen Day- Cocking, Sally Hopkins
1. Approval of minutes of Committee Meeting of Monday 22nd August 2016. Subject to a minor revision these were approved. (Helen, please place revised minutes on website)
2. Matters arising: Lesley has completed and submitted County Councillor’s Funding Form. All other actions will be dealt with during the rest of the meeting.
3. Trapped Review: There was a general consensus that the show had been a success and well received. It was felt that the production demonstrated GLAD’s ability to successfully perform serious drama as well as comedy. Frank reported that anticipated profits were in the region of £300 although the invoice for the chairs had not yet been received.
4. CACF Funding Bid Update : The bid will be placed on the basis of the Youth Project that GLAD is planning . Frank will apply for a grant of £500, the maximum allowable without matched funding. Frank advised that if the project were not successful, we may be required to return some or all of the grant. One of the questions concerned CRB (now DBS checks) for volunteers in the project. This will need to be checked. Frank ran through the information required and will send a draft version to committee members, before submission, for comments. Frank already has most of the required paper work - Jean to supply copy of latest bank statement.
5. Youth Theatre Project: It was agreed that the first step is to contact the local schools to ask for their involvement and the opportunity to introduce the project to the children, either via class presentations or an assembly. We will approach: Gunnislake Primary Academy, Delaware Primary Academy, Calstock CP school, Harrowbarrow School, Gulworthy Primary School and Callington Community College. The first proposed workshop to be held on Saturday 12th November. After discussion it was agreed that a sub committee would be formed to progress the project comprising: Sue Goodman, Phil Green, Frank Goodman, Jackie Coombs and Jean Day. They will meet on Thursday 29th September at Bank House to further discuss a letter to the schools and the format of the workshops.
6. Membership Options for 2017 – Report back from Chair: Frank reported that having looked at several groups, not all offer membership and that of those who do some offer newsletters as an incentive, which previous experience had shown are time consuming to produce and also most information is now placed on FB. There was some discussion as to whether membership/registration was a requirement of the NODA insurance – Lesley to investigate. It was agreed that any changes to the current system would have to be considered at the next AGM and with regard to the GLAD constitution.
7. Finance Report: Jean reported that the bank balance after all bills had been paid was £2,900. Mark Reynolds has offered to help with fund raising during he coming year, thanks were expressed by the committee.
8. AOB:
• Ivybridge Players will be performing Cinderella in February it was proposed that members of the committee would attend.
• Hilary has offered to do a ‘theatrical’ quiz as a fundraiser in the new year. Proceeds to be split 50/50 between GLAD and prize winner.
• It was proposed to hold a Christmas ‘Bash’ on Friday 9th December in the Buccaneer. It will comprise of ‘turns’ by the members. As in previous years people are asked to bring contributions of food for a buffet.
• Frank is in the process of writing a play to be performed next year Ross said it had been muted that some members of GLAD who had not taken part in the current production might wish to stage an additional production in the interim. Ross offered to post on FB asking whether there was interest in this project.
9. Date of next meeting: Wednesday 26th October at 19.30 at the Buccaneer
