Meeting minutes - 10th January 2017
Minutes of meeting held on Tuesday 10th January 2017
At the Buccaneer
Present: Frank Goodman (Chair), Phil Green (Vice Chair), Jackie Coombs, Sue Goodman, Lesley Smith, Carol Banks, Jean Day, Richard Baker, Colin Cocking, Ross Hanley
Apologies: Sally Hopkins, Helen Day Cocking, Michele Berrie
The Chairman welcomed everyone to another New Year of GLAD meetings and thanked them for attending.
1. Approval of minutes of Committee Meeting of Tuesday 22nd November 2016.
These were approved. (Helen, please place minutes on website)
2. Matters arising:
None that would not be covered during the course of the meeting.
3. GLAD Quiz
There had been a good response for items for the hamper and other draw prizes and the hamper had been set up in the Rising Sun in time for John’s Chill Out event on Sunday. Thanks to some hustling from GLAD members present, a large number of tickets had already been sold. Jean would drop some more raffle tickets off. Hopefully this would be a good earner for GLAD. Unfortunately the actual quiz was now going to clash with a televised Plymouth Argyle match and there were no facilities for viewing it in the Riser.
4. CACF Funding Bid Update.
The money had now been received and was in the bank account. There was a list of commitments with which we had to comply which Frank read out and he also provided a breakdown list (attached to these minutes). None of them were hugely onerous, although a careful record of receipts, photos and quotes of the actual project would be required as it progressed. The deadline is November 2017; if the project has not been achieved by then, the money will have to be returned. The downside of this is that we would be unlikely to ever get another grant from them. They had sent some Standing Order forms to enable people to become Friends of Cornwall Community. Frank handed these out with no obligation.
4. Youth Theatre Project
All those who had volunteered had submitted their forms and been interviewed for the Chaperone scheme by Mr Tom Thorp, Cornwall Council’s Juvenile Employment Officer, Education & Early Years. Unfortunately he had failed to verify their ID whilst there, which is causing a further delay. Once the documentation for the Chaperones comes through, the original plan of visiting schools can be commenced. Until then, nothing more in the way of planning dates, venues, etc can be done. The Youth Project group will reconvene at the first opportunity to progress the scheme.
5. The Trial of Annie Hearn.
There had been a good response and the play had been cast. Michele is now away in Tenerife for the rest of the month and the first rehearsal will be on Tuesday 7th February. There was some discussion on costumes. The 1930’s period is difficult and expensive to source from the internet, owing to its popularity as period/vintage clothing. The cast were prepared to make do and sort, with access to anything held in the costume store. The onus is now on Michele as Director to outline her concept/wishes regarding costumes and the actors to learn the
lines. Frank has a props list which he will make available to Phil, Colin and Ross. Frank will do the sound and lights. There was some discussion about revisiting the use of the data projector, despite the decision not to buy one pro tem. This was considered a directorial decision.
6. Gunnislake Festival Performance Options
It was felt that this would be ideal opportunity to promote the Youth Project and to actually stage a performance. Owing to the previously mentioned constraints, with no idea how many children are likely to be interested, there is clearly no firm plan as to venue, production values, etc. Both St Anne’s Church and the Public Hall/Social Club were considered as venues. Frank pointed out that in order to accord with the CACF Grant regulations (which had been applied for specifically in relation to the Youth Project) we should charge a ticket fee. This is not the norm during the Festival, but bucket collections could achieve the aim.
Clearly, a Youth Group would need to exist for this to happen; if there is no progress/firm plan by March, then Frank had another idea for the Festival. This was to stage a Son et Lumiere version of the Battle of New Bridge, possibly in Commercial Street, depending on how the residents felt. It was felt this was a better site than down on the King George’s field.
Frank was currently working on the treatment/script for this.
7. Finance Report: Jean reported that the bank balance was now £3,691.12, which included the CACF Grant funds and took into account the NODA Insurance payment. The NODA membership cheque for £72.00 had just been sent off in time for the 31st January 2017 deadline. It was noted that the CACF £500.00 should be ring-fenced in case of the need to send it back.
8. Cinderella Pantomime Trip at Ivybridge
Tickets for 16 people had been booked but not yet received. Timings to be advised. The Community Bus had been booked and Sue would drive. Bus fares of £2/£3 per head to be collected on the day.
9. AOB:
* Jean raised the topic of first aid training – both for the Youth Group and GLAD as a whole, which had arisen from discussions with Mr Thorp. It was agreed to look into provision of this via St John’s Ambulance/Red Cross for both GLAD and possibly GCM.
* Jean also mentioned that the Parish Archive is making a bid for Heritage Funding and looking for letters of support and was wondering if GLAD would provide one. Ross agreed to provide.
10. Date of next meeting: Tuesday 21st February 2017 at 1900 at Bank House before Annie Hearn rehearsal.
