Meeting Minutes - TUESDAY 1st AUG

GUNNISLAKE AMATEUR DRAMATICS

Committee Meeting

At Buccaneer / TUESDAY 1st AUG / 19:30

Minutes

1. Present and Apologies

Apologies: Ross, Mike,Carol

2. Approval of minutes of Committee Meeting of 19 June 2017

Minutes approved and actions completed or agenda items.

3. Matters arising from Committee Meeting of 19 June 2017

All covered in agenda.

4. Youth Theatre Project update - Future spend and possible November performance

· Festival performance has taken place and was very well received.

· 2/3 have expressed interest in panto.

Action: Sue will liaise with Youth Group once audition date is set.

· Outstanding money( approx. £197) needs to be allocated by November. Suggestion that could be put towards wireless mics. Agenda item Sept meeting.

· Thanks given to all taking part.

5. Membership –

· Recommendation to collect in autumn to link with big performance. Discussion to include access to GLAD Facebook page.

· Membership will coincide with auditions. This will be advertised as part and will cover Sept 17 to April 19 (AGM).

· Mike will contact previous members.

· £7 per head and £10 per family membership.

· GLAD Facebook page will remain a closed group but people who are taking advantage of the page will be removed and something will be put in the description to outline the rules of the group.

Action: Helen to put draft description for page and email out to committee.

Agenda item Sept meeting.

6. Safeguarding policy (attached)

· Report by Richard (Safeguarding officer)

· Currently Policy is being reviewed and Richard will email to committee prior to next meeting.

· Constitution will refer to Safeguarding.

· Sue, Jean and Phil to comment on chaperone role.

Agenda item Sept meeting.

7. Constitution

· Agenda item for next AGM.

8. Pirate Panto update

For discussion:

Director

· Need to ensure that this role is open to all within GLAD

· Directorial team will be set up led by Jean and Carol and using everyone’s expertise.

· Musical director will be a difficult role to fill.

Producer & team

· Production team will be set up

· Peter to be approached to support with piano playing.

Action: Sue to approach him

Other roles

· Annie, Linda and Carol will be a costume team

· Decision needs to be made about live music versus recorded

· Stuart to be asked to video.

Venue for rehearsal and performance (again!)

· Auditions will take place St Annes

· Rehearsals will take place in village hall on Tuesday and St Anne’s on a Thursday

· Audition date Tuesday 3 Oct / St Ann’s/ 7:00 for 7:30

· Studio performance will take place next year in the Buccaneer

Action: Colin to produce poster to include info about membership.

Action: Helen to advertise on Facebook as ‘save this date’.

9. Finance Report

· £4 282 inc income from Festival and Annie Hearn production.

Action: to chase David Eno re cashing donation etc.

10. AOB

· Spotlights and microphones. Costings provided by Frank. Current lighting is possibly not suitable for pantomime and may be sensible to use Antony Lightyear. Wireless mics £450 outlay. Front of stage mics may be a better option.

Action: Frank to cost 2 stage mics.

· Proposal to take Trapped to the chapel as part of raise money for archives.

11. Date (& place) of next meeting

Tuesday 12 September / 7:30/ Buccaneer

(Apologies from Sue)