Meeting Minutes - TUESDAY 12 Sept

GUNNISLAKE AMATEUR DRAMATICS

Committee Meeting

At Buccaneer/ TUESDAY 12 Sept/ 19:30

Minutes

1. Present and Apologies

Apologies: Sue, Carol, Michele, Richard, Helen

Present: Lesley, Jean, Colin, Ross, Mike, Jackie, Critter, Phil, Carol

2. Approval of minutes of Committee Meeting of 1 August 2017

Approved and signed by Lesley.

Action: Now ready to be published on website (H B)

3. Matters arising from Committee Meeting of 1 August 2017 (not covered in agenda items)

· Facebook page draft description (HB). Agenda item for next meeting.

4. Youth Theatre Project update

· Participation in Pirate Panto. Several members of the youth theatre have expressed interest in taking part in Panto performance.

· £197 funding – wireless mic costings stand at £450. Agreement was to ring fence this money towards the acquisition of amplification for the pantomime – specific details to be decided when a venue is finally decided.

5. Safeguarding policy –agenda item next meeting

· Update (RB)

6. Pirate Panto update (JD / CG)

· Role of musical director. Sue to get back to Peter and ask him to record songs (once final choice of songs have been confirmed) for us to rehearse to and play at actual performance if available.

· Venue for performance

· Jean and Carol have met with Adam and looked at feasibility of using village hall for performance-

ü Is dependent on adequate heating being available both in main hall and down stairs (to allow use of this for changing).

ü Current stage not suitable and any current extension of the stage would not support a full performance without the setting of it being compromised.

ü Only feasible compromise would be to put temporary stage in front of bar as this would allow entry from 2 wings and allow back of stage movement through bar area. This would restrict tickets to 60 per performance.

Action: J and C to contact Antony Lightyear asap to look at hall and viability of using it for performance

Action: J and C to cost using the school / using village hall.

· Final decision to be made at next committee meeting-agenda item next meeting.

· Advertising auditions – posters distributed and agreed

· Carol to put on FB

· Seven audition pieces ready for 3 Oct with info about number of lines, scenes etc.

· Membership of GLAD as prerequisite for taking part

ü Membership form distributed and agreed with change to May 2019 for membership length.

ü Mike to look at accepting payment details directly into bank.

ü Membership prerequisite to taking part in panto and will be collected at auditions.

7. Finance Report

· David Eno cheque has now been cashed

· Insurance to be paid in November

· Current balance: £4 270.90

· Expenditure: Youth Group refreshment expenditure £11.37. Remaining balance £197.39

8. Future storage of GLAD costumes

· Current storage is about to be developed into offices and new storage will need to be found for costumes by early November.

· Six chest of drawers, 3 hanging costume rails, hats, shoes etc.

· Action:Carol and Phil to approach parish council for temporary storage in Cemetery Chapel whilst we sort somewhere else (6 months until March)

· Action:Carol to put plea on FB about storage availability in village.

· Village hall also another possible storage solution.

· Lesley, Jean and Colin could store for short period whilst more permanent solution found.

· As soon as new storage found will need a working party to move and sort.

· Lesley to continue to liaise with Carol.

· Linda, Annie and Judy to be approached to form costume group for pantomime.

9. AOB

Yelverton Tennis Club have approached Lesley about GLAD taking part in a murder mystery evening next March / April.

10.Date (& place) of next meeting

Tuesday 24 October 18:30 / St Anne’s / Committee meeting

Tuesday 10 October 18:30 / Buccaneer / Production meeting (Jackie, Jean, Carol) Tuesday 17 October / time tbc / St Anne’s / first rehearsal

Meeting closed at 21:00