Meeting minutes Tuesday 6th March 2018

Committee Meeting

At The Buccaneer/ Tuesday 06 March 2018

MINUTES

1. Present and Apologies

Present: Jean, Sue, Ross, Lesley, Richard, Colin, Critter, Mike, Jackie, Phil, Carol

Apologies: Helen, Michele

2. Approval of minutes of Committee Meeting of 6 February 2018

Agreed and signed. Now ready for publication.

3. Matters arising from Committee Meeting of 6 Feb

No matters arising.

4. Post Pirate Panto wash up

· All agreed this had been a great success – very positive feedback from audience,

real feel good factor both in rehearsals and performance, real sense of teamwork, early planning and letting people know deadlines and rehearsals

· There were several people who took on new roles and this was very successful – Mike (ticket officer), Kevin (stage manager), Linda (costumes), Colin (props and graphics), Chris (working with children)

· Children in particular were praised as they were more integral to the performance than previously and it was recognised that this was something that needed to be maintained.

· Directing / production made easier by excellent script provided by Frank

· Action: Mike and Jean to let next meeting know breakdown of ticket sales for future reference

5. Finance (largely arising from Panto)

◦ Current balance - £3573.31

◦ Although the panto made an overall loss of £642.37 this was less than in previous years

◦ Thanks was given to Jean for detailed breakdown that will be helpful for planning future performances

6. Future projects

a. Murder mystery for Gunnislake Festival and then YTC

· Proposal to hold as part of run up to Festival (possibly 6 July) as contribution to

the Festival

· In hall with people bringing own picnic / pasties on offer

· Free entrance with collection buckets. Share between GLAD and Festival.

· Repeat in member of YTC garden later that month (possibly 20 July)

b. Passport to Gunnislake – date/venue

· Agreed that this should be performed in Buccaneer. Suggested date of next April.

Sue to direct.

· Proposals for Autumn production – either short play by Frank ( to facilitate short

rehearsal time or 'cabaret' type event in village hall just before Christmas.

· Agenda item for next meeting.

7. Costume Storage

◦ Archives need Chapel cleared by May

◦ Proposal to sell some of the unwanted costumes after sorting out what GLAD want to keep

◦ Action: Ross to meet with Sue Lemon re possible shed storage in village.

◦ Action: Jean to contact Linda about sorting day week / beginning 1 April (possibly the Wednesday) to sort costumes ready to move

◦ Action: Carol to provide plea to do on FB / around village and in Gateway

8. GLAD’s role within the revamped Public Hall

· Draft proposal to send to Adam discussed re use of hall by GLAD

· Agreed with removal of last paragraph as it was felt this may not represent a consensus of opinion.

· Action: Lesley to share with Adam and GLAD members to attend next open meeting at hall to promote GLAD's use of hall.

9. AOB

▪ Thoughts on date for AGM

▪ Proposed for Wed 9 May in Village Hall (Church hall if this not available)

▪ 7:00 for 7:30 with tea and coffee

▪ Action: Carol publicise from 26 April and to put in next Gateway.

DVD showing

· Friday 6 April or 7 April in Village hall or Church Hall if this not available.

· Open to GLAD members

· Bring a plate and drink

· Critter to bring GOBS award

· Carol to bring GOBS voting form

· £1 / head to cover hall costs

7. Date (& place) of next meeting

11 April / 7:30 / Buccaneer