Minutes of Meeting 11 April 2018

GUNNISLAKE AMATEUR DRAMATICS

Committee Meeting

At The Buccaneer/ Tuesday 11 April 2018

MINUTES

1. Present and Apologies

Present: Jackie, Sue, Colin, Lesley, Carol, Michele, Helen , Jean

Apologies: Phil, Richard, Mike, Critter, Ross

1. Approval of minutes of Committee Meeting of 6 March 2018

Minutes approved and signed.

1. Matters arising from Committee Meeting of 6 March (not covered in agenda items)

No outstanding items or matters arising.

1. Finance – including breakdown of Panto ticket sales

• Finance report ready for AGM attached

• These have been audited by Steve Sheasby.

• Due to clash with builders school agreed to a 50% discoaunt for use of the school hall. Meant that overall loss on panto was approx £300.

• £3 822.18 is current balance

• Ticket sales for Panto breakdown – 264 sales. Agreed that reserved sales should be paid for up front next time. Thanks were given to Mike C. for organising this.

6. Future projects

a. Murder mystery for Gunnislake Festival and then YTC

• 2 performance dates agreed 6 July and 21 July

• 6 July would be linked to Festival – in the village hall- with tables and chairs – minimum charge / bucket to share with festival – people to bring own alcohol and 'picnic'. Numbers will need to be known prior to event to ensure tables and chairs set out etc.

• 21 July YTC in garden near Burrator. Space will be provided for actors when not 'on stage'. Donation of £100 agreed.

Action: Lesley to ask for participants prior to end of May and liaise with Festival.

AOB for AGM agenda.

b. Passport to Gunnislake – date/venue

• Proposal for next April probably in the village hall (venue tbc)

• Sue has expressed interest in directing.

• AOB for AGM agenda.

c. Autumn production

• Frank is writing 3 one act sketches as proposal for Autumn performance. Could be performed in Bucc and rehearsals begin in September for performance early November.

Michele has expressed interest in directing one/ two or all.

AOB for AGM agenda.

• Cabaret performance for Christmas 18 based on end of WW1 / Suffragettes etc. In village hall / school hall. Jackie has expressed an interest in directing.

AOB for AGM agenda.

1. Costume Storage

2. Football changing hut may be suitable for props but not costumes

3. 2 storage areas under chapel could be used for costume storage - £1 per annum

4. Village store shed possibility in the future

5. Jean and Carol are currently updating inventory to keep a record of where props etc. are being stored

6. Action: Lesley to contact Sue Lemon (P Clerk) to use changing hut jointly with Festival

8. Youth group

• Proposal to reinstate for evening every 2 weeks but run by a larger group of volunteers

• Would be set number of weeks in autumn and end with performance for parents etc.

• Would need to charge enough to cover hall fees.

AOB for AGM agenda.

1. AGM

• Date confirmed for Wed 9 May / Village Hall/start at 7:30

• Action: Colin / Carol / Jean to advertise from 26 April

• Action: Carol to contact Mike and between them up date membership form to include data protection.

1. Date (& place) of next meeting

Next committee meeting date will be set at AGM when new committee is in place.